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PURCHASE ORDER
It's important to keep a watchful eye on the goods
and services your company receives. OPEN SYSTEMS® Accounting
Software (OSAS) Purchase Order application gives you the power to take
complete control of purchase order processing, from the moment you decide
to buy through the time the purchase is fully received and invoiced. When
you add Purchase Order to Accounts Payable, you can specify and confirm
every aspect of orders you place with your vendors—every step of the way.
Maintain control, increase flexibility and accuracy, and save time
You detect shortages and incorrect invoices so that you only pay for the
items you've received, and you pay for those items only once. You can
specify, confirm, and track every detail of an order you place with a
vendor. You can indicate how you would like your goods shipped. You can
confirm when, how many, and how much. And most importantly, you can track
your original order until it's completed.
You'll be able to return goods to vendors and change existing purchase
orders. You can also enter multiple receipts of goods and invoices for
each line item until the order is filled. With horizontal line entry, a
single keystroke lets you revisit header fields and transaction totals.
You can add, change, delete, and view line items.
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OSAS Purchase Order Offers Choices and Flexibility With These Key
Features:
- Enter goods received into inventory immediately with the Receive
Goods feature. This allows you to sell the goods right away, even before
you're invoiced for them.
- You'll have easy online access to vendor information and comments as
well as inventory item quantities, costs, and prices through information
windows.
- Make requisitions to Purchase Order from Inventory, Sales Order, and
Accounts Receivable invoicing for non-stock, out-of-stock, or drop ship
requirements. The purchaser can then use these requisitions to create open
orders.
- You'll be able to allow a different requested ship date for each line
item for each order. This allows you to specify when you want to receive
each individual item. Define a single blanket order, scheduling shipments
over a period of time.
- When General Ledger is interfaced, you can post accrual entries for
items that have been received but not invoiced.
- You'll have the ability to print purchase orders either on blank paper,
which saves you the cost of pre-printed forms, or on pre-printed forms for a
more formal look.
- You'll get fast, easy online access to invoice and receipt-of-goods
information with information windows.
- Save time with quick-entry and defaults on headers, making transaction
entry easy and efficient. You decide which fields are important.
- You'll be able to define, edit, and list ship-to addresses to be used
in each order.
- View the total for an entire order, or view separate totals for each
invoice applied against an order. Separate terms, payment, and discounts
are kept for each invoice.
- Automatically generate requisitions in Purchase Order based on reorder
information from Inventory. The purchaser can then use the requisitions to
generate open orders.
- Track when shipments are due with the Scheduled Delivery Report. Plan
for future shipments or expedite past-due orders.
- Calculate required sales tax on each order. Up to five tax locations
may be used, with tax on freight, miscellaneous, and tax on tax.
- Estimate taxes accurately by utilizing a tax class associated with each
line item. Totals will have a tax class for freight, miscellaneous, and
sales tax adjustment.
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Purchase Order Reports:
- Open Order Report
- Receipt and Invoice Report
- Purchases Journal
- Returns Journal
- Scheduled Delivery Report
- Receipts and Invoices Report
- Accrual Verification Report
- Goods Not Received Report
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