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ACCOUNTS PAYABLE
You need to make sound cash management decisions
about which bills to pay and when to pay them. You need an analysis of who
gives you the best discounts and which vendors you buy from most often. OPEN
SYSTEMS® Accounting Software (OSAS) Accounts Payable application
helps you to track your obligations to suppliers and to control your cash
flow. It's also your key to paying bills, printing checks, and monitoring
the distribution of your expenses.
Effectively manage the outflow of cash and vendor information, adding to
the financial success of your business.
It's easy to keep your accounts up to date and take advantage of available
cash discounts with user-defined terms, aging periods, and cutoff dates.
Access your financial position by producing timely reports. You'll save
time and money with the ability to quickly review outstanding payments by
vendor and select which payments to hold or release. You can pay all
invoices, or prepay or split your payment.
Improve your efficiency with quick entry and defaults on headers. They
allow you to set up fields and header screens so that you can skip over
fields and default the values as you choose.
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Additional Accounts Payable Features:
- You'll have online access to vendor information, vendor
comments, and inventory item quantities, costs, and prices through
information windows.
- Easily view and select outstanding payables to be released
for payment on a horizontal line-item entry screen. Select them based on
vendor, due date, and discount data criteria.
- You'll be able to analyze trends in your payables. Summary
history tracks activity by period to provide the information you need to
effectively manage your business.
- Define vendor terms according to your arrangements with
vendors. The flexible terms function lets you set up and define terms
for each vendor.
- You can void a check out of the history file. The Open Invoice
file is then re-created from history, and all General Ledger and Bank
Reconciliation transactions are reversed.
- You'll have additional lines of description available for your
vendors and items.
- Compound taxes for multiple localities such as state, county,
and city. Canadian tax handling (GST/PST) is also supported.
- Save money on reorders by accessing the cost of
previously-purhased merchandise.
- You'll be able to determine which vendors are most reliable and
which offer the best prices by looking at detail history.
- Trace payment information to the order through the Open Invoice
file. Easily determine if an invoice has been paid.
- You specify the vendor name and street address to print on checks.
- The Backorder Allocation Report lets you know when backorders
can be filled.
- Requisition items for use internally and for customer's jobs.
In addition, the material requisitions system automatically backorders
requisitions that can't be filled.
- Online material requisitions provide an easier way to print the
material requisitions you're currently working on.
- You can create your repetitive payables automatically with the
recurring invoice feature, saving data entry time.
- Multiple warehouses per material requisition lets you requistion
items from several warehouses.
- Form 1099-MISC reporting with magnetic media helps you meet
government tax reporting requirements regarding subcontractors.
- You can track lotted inventory at the time of receipt. Determine
which vendor you purchased each lot from. Capture vendor, transaction ID,
and unit cost for each lot.
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Accounts Payable Reports:
- Purchases Journal
- Miscellaneous Debits Journal
- Material Requisitions Journal
- Open Invoice List
- Cash Flow Report
- Check Register
- Vendor Analysis Report
- Aged Trial Balance
- Backorder Allocation Report
- 1099 Forms
- Vendor Detail History Report
- Payments History Report
- AP Analysis Report
- Purchase Analysis Report
- Vendor Activity Report
- Vendor Purchase History Report
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